Work Order Management Software

Ditch the paperwork and delays. Service Geeni simplifies work order management so your team can assign, track, and complete jobs faster – with less chaos and more control.
110K
invoices sent per annum
620K
jobs completed per annum
160K
assets managed 
6K
pieces of equipment hired out

The #1 choice for thousands of industry leaders

What Is Work Order Management Software?

Work order management software is a tool that businesses can use to streamline and automate their work order processes. It helps you stay in control of every job, whether it be reactive or planned maintenance. Its main function is to replace paper job sheets and manual updates, allowing you to create, assign, track and manage work orders efficiently, all in one platform.
Testimonials

Helping Engineers Deliver More, Every Day

Businesses across asset-centred industries use Service Geeni to simplify service management, improve efficiency, and reduce downtime. Hear from companies who’ve made the switch.

If we are doing services on time, making sure we’ve got parts available, making sure pieces of equipment are there, communicating well, then there is much less chance of creating unwanted downtime. If we don't have equipment running, we don't make profit.

Gregory Baughman
Assistant Maintenance Manager - Clarks US

We wouldn't be able to maintain the building and equipment as efficiently as we do if we didn't have Service Geeni. And if we don't have equipment running, we don't make profit...Yes, we would recommend Service Geeni.

Edward Smith
Director of Facilities, Clarks US

We chose Service Geeni because of their willingness to change and adapt to us. Service Geeni offered the best connection with SAP, as well as advanced service management features – not everyone else could do that.

Paul Henderson
Performance Excellence Manager, Habasit UK

Service Geeni speeds everything up. Our engineers just type in the notes, and the billing is all done through Service Geeni. We get paid quicker too – they pay us automatically now through the system – there is no need for human intervention.

Jo
Small Works Co-ordinator

Just wanted to praise one of the customer service Help Desk officers who goes by the name of Chris. He always has a happy, helpful nature and provides amazing customer service - five stars from me and everyone else down here at Clark Electrical Industries Ltd!

Lee Dodds
Operations/Sales Administrator, Clark Electrical Industries Ltd

We are heavily KPI'd with our client, so Service Geeni helps us to monitor our performance and know immediately whether we are on track or not. For example, attending site by a given time. This is easy to track through Service Geeni because the engineers can log on as soon as they arrive on location. We didn't have that sort of visibility before.

James
Estimator, Arden Construction

We can feed a lot of information back into the client’s system which we never did before. For example, the photos the engineers take. Previously, any photos tended to just sit on engineer’s phones. Now, we actually use them.

Jo
Small Works Co-ordinator

What are the Types of Work Orders?

There are four main types of work orders in service operations: Reactive, Preventive, Inspection-based, and Corrective. Each serves its own purpose and is important for keeping on top of maintenance jobs, and they can all be managed in a work order management system like Service Geeni.

Reactive Work Orders

Reactive work orders are used when emergency repairs are required, for example due to an unexpected breakdown. Although reactive maintenance isn't ideal, there will always be situations where it is needed, so it is important to have a work order management system in place to deal with these types of requests rapidly.

Preventive Work Orders

Planned Preventive Maintenance work orders are scheduled ahead of time, in order to reduce downtime and extend the lifespan of your equipment. Although arranged ahead of time, these work orders can still be difficult to stay on top of, which is why software that can automatically schedule maintenance based on a set timeframe or usage is ideal.

Inspection Work Orders

Inspection work orders are used to carry out routine checks on equipment. This is important for compliance, safety, and to optimise performance. With work order management software in place, you can automate and assign inspections to be done at regular intervals, with any findings logged against each asset so you can always see the full picture.

Corrective Work Orders

These types of work orders usually follow on from the routine inspections or preventive maintenance jobs. If a fault is identified which can't be fixed there and then, a new corrective work order will need to be created to ensure additional repairs are carried out. With Service Geeni, engineers can log any faults they find so that new work orders can be created instantly.

benefits

Benefits of Using a Work Order System

Work order software transforms how service teams operate by reducing delays, improving communication between engineers and office staff, and helping every job to run smoothly. Here's just a few of the ways incorporating Service Geeni into your operations could benefit you day-to-day...

Faster Job Resolution

With the smart automation of Service Geeni's work order management software, jobs can be raised, assigned, and accepted in a matter of seconds. When the engineer has been assigned and is ready to complete the job, they have everything they need on a mobile app. This means they have easy access to job details, asset history, and location, avoiding any confusion or delays.

Improved Team Visibility

Anyone in the business - whether this be managers, engineers, or office staff - can see what is happening, as it happens. This full visibility means that office staff can view job progress, engineer locations, and asset performance. Engineers have clear instructions, can flag any issues instantly, and will receive notifications of any changes to their day. This helps teams to work collaboratively, and eliminates any breakdown in communication.

Less Admin, Fewer Errors

Paper forms and spreadsheets are prone to errors. Using a digital system makes it quicker and easier for engineers to log important information such as job notes, time on-site, and parts used, and prevents mistakes such as duplicate data entry or forgetting to record information. It also allows photos and signatures to be submitted directly onto the system, to support and sign off jobs.

Better Use of Resources

Improve utilisation with the ability to see how your team and assets are performing at a glance. This allows you to plan around availability, avoid over-loading engineers, track how long jobs are taking, monitor downtime, and keep track of parts usage. Using your resources in a more efficient way reduces unnecessary costs and ultimately improves your profitability.

KPI & SLA Oversight

Missed SLAs and unresolved faults lead to unhappy customers and even compliance issues. With digital dashboards and automated alerts, you can monitor KPIs, spot trends, and act before small issues become big problems. Track job performance, first-time fix rates, and response times all in one place with work order software.

Why Businesses Switch from Manual to Digital Work Order Systems

Manual processes slow teams down. Paper job sheets can get lost or forgotten about, communication breaks down, and updates are missed. Moving towards a fully digital system means introducing structure, efficiency, and visibility to your workflows, which is why so many businesses are making the switch.
Who we serve

What Industries Does it Benefit?

Work order management software that keeps you organised and in control, ideal for industries that rely on planned maintenance, quick response and asset reliability.

Materials Handling & Logistics

Efficient work order management is essential for keeping forklifts, conveyors, and warehouse systems operating safely and reliably. It helps to reduce downtime of equipment with regular maintenance and rapid response times for emergency repairs.
Plan maintenance around shift patterns and usage
Track service history across large fleets
Minimise unplanned downtime with fast reactive support
Improve engineer allocation across multiple sites

Manufacturing & Industrial

In manufacturing and industrial environments, downtime of equipment can cause major disruption to day to day operations. Work order management software helps you take control, ensuring that maintenance is done on time, and that any emergency failures are resolved quickly.
Plan servicing around production schedules to minimise disruption
Link work orders to individual machines or systems across multiple sites
Improve fault response with instant job allocation and asset data
Capture accurate service records to support audits and performance reviews

Lifting & Access Equipment

In order to be compliant with regulations for lifting equipment, strict maintenance schedules must be in place. Work order management software helps you stay compliant by ensuring your engineers are on-site with everything they need to complete servicing of equipment.
Automate LOLER inspections and servicing intervals
Log corrective actions directly from site visits
Capture digital sign-off and compliance records
Keep track of asset condition and usage

HVAC & Facilities Services

For HVAC and FM providers, job volume is high and meeting SLA deadlines is essential. The use of centralised work order tracking systems is crucial for ensuring engineers have the information and parts they need to complete the job on the first visit, improving customer satisfaction and meeting SLAs.
Assign jobs based on location and skillset
Provide mobile access to site instructions and asset info
Record and track F-Gas usage for full compliance
Report on SLAs and first-time fix rates

Medical Devices & Technical Equipment

For businesses managing medical or specialist equipment, accuracy is key. Work order software simplifies the scheduling, tracking, and documentation of testing and calibrations. Maintain accuracy, meet compliance standards, and ensure every piece of equipment is operating as it should.
Schedule recurring testing and calibration intervals
Assign qualified engineers with the correct certifications
Capture test results, digital forms, and audit trails on-site
Prove compliance with fully traceable service records

Construction & Ground Support Services

When managing equipment and teams across different sites, it's not always easy to keep on top of jobs manually. Work order software helps you plan, track, and complete jobs more easily, simplifying the overall process for better productivity and coordination.
Raise and assign repair jobs quickly
Keep tools and equipment maintained
Track work done on each project
Plan jobs across multiple locations
WHY SERVICE GEENI?

Why Service Geeni for Work Order Management?

Service Geeni combines powerful features with an easy to use interface. Our software is built around your assets, not just jobs or customer sites. That means every piece of equipment has its own full service history, no matter where it’s located or which engineer worked on it, so you always have the full picture.

Our mobile app for engineers takes the pressure off your field team by putting everything they need in their hands. Engineers receive job details, asset history, forms, and parts information straight to their device, eliminating the need for paperwork or phone calls that could be misinterpreted. They can update jobs in real time, log findings, capture photos and signatures, and complete digital forms even when offline.
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Work Order Management FAQs

You have questions,
we have answers

How is work order management different from a full CMMS?

Work order management is just part of a full CMMS. A comprehensive CMMS, like Service Geeni, should not only allow for job allocation, but also link jobs to asset histories, schedule preventive maintenance, track parts, and give operational insights.

Can I link work orders to individual assets?

Yes. Unlike site-based systems, Service Geeni links every job to a specific asset. This gives you a full service history, helps track recurring issues, and supports better asset performance decisions.

Can I automate recurring jobs like inspections or maintenance?

You can set up planned work orders based on time intervals, usage, or condition. This makes Service Geeni ideal for compliance checks, calibrations, or servicing high-value equipment.

Does work order software help with tracking SLAs and KPIs?

Yes. You can set priorities, time targets, and monitor SLA compliance in real time. Performance dashboards and alerts help you stay ahead of issues before they escalate.

Can I see what’s been done on each asset over time?

Yes. Each asset has a detailed service record, showing every completed job, inspection, fault, and fix—helping with audits, compliance, and future planning.

What if a job requires follow-up or corrective action?

Follow-on jobs can be raised directly from the original work order - linked to the same asset - with full visibility and context for the next engineer.

We’re With You Every Step of the Way

Switching service software can feel daunting, but you’re not on your own. With a dedicated implementation team, customer success representatives, and a knowledge base full of how-to guides and videos, you’ll always have the support you need.
I just wanted to praise one of the customer service Help Desk officers who has been very helpful over the past few weeks, assisting me with getting certain changes on the system adjusted.
Lee Dodds
Operations,
Clark Electrical Industries Ltd
200+ support tickets resolved weekly
4.5/5 average support rating
100% of major issues resolved in under 60 minutes
100% of issues responded to in under 30 minutes

Book Your Demo Today

Get a personalised walkthrough of Service Geeni, tailored to your business needs. See how our asset-centric, industry-specific platform can streamline your operations, reduce downtime, and help your team work smarter.

Talk to Us

Have questions or want to know how Service Geeni fits into your business? Whether you’re looking for integrations, pricing, or just some expert advice, we’re here to help. Reach out to our team and let’s chat about your needs.